The context
Midwest Aqua Care Inc. treats lakes and ponds across Minnesota counties. The operation was growing, but the software stack was not — records, scheduling, and compliance lived in separate legacy tools with a lot of manual glue in between.
The problem
- Job details lived in one system; scheduling lived in another
- Chemical compliance logs were paper-first, then re-keyed
- Crews left the shop without a single source of truth for the day's jobs
- Invoicing lagged because job close-out happened in the field but billing happened in the office days later
What we did
We configured OpsVara for aquatic weed treatment workflows:
- Live route-aware dispatch for optimizing your crew's efficiency
- Per-water-body service history with chemical application records
- Mobile crew flow for on-site job close-out and photo documentation
- Automatic invoicing triggers when jobs complete
- Leadership dashboard for crew utilization and revenue by route
The outcome
- Two legacy systems consolidated into one platform the ops team actually prefers
- 40+ hours of office time saved per week previously spent reconciling systems
- Same-day invoicing for most jobs — down from a multi-day lag
- Crews walk out with the full day's schedule, lake details, and compliance fields loaded
"Before OpsVara, nothing lived in one place. Now our crew walks out every morning with everything they need — schedule, lake details, chemical logs. Nothing falls through the cracks." — Kevin Eckstam, Owner · Midwest Aqua Care Inc.